AM GUARD System Management Modules
The Management Modules were designed to provide management and staff
the information they require to perform their functions. The system provides the user
with access to multiple screens at a time, expanding their visibility to needed multi-departmental
information. All of the Management Modules obtain basic Individual and Organizational
information from the Central Data Base. All modules that involve financial activity are
fully integrated with the Financial Modules. When any module creates a financial transaction,
the corresponding Accounts Receivable, Accounts Payable, and General Ledger transactions
are automatically generated by the system and immediately available for inquiry in
Accounts Receivable, Accounts Payable, and the General Ledger.
The Membership Management modules lets the user record, report, and manage
membership participation in the activities of the association. The module
supports user defined individual or organizational membership and
membership structures, such as "members at large" or national, state, and
local affiliations. The module's built in flexibility allows for user
defined parameters including: membership types, variable rate structures,
promotional campaigns, renewal notices, and dues invoicing. The system
supports the preparation of labels, letters, membership cards, and
Associations can record, manage, and track event information, including attendee
registration for events and sub-events (sessions, seminars, and "outside"
activities.) The Meetings Management module provides users the
ability to define parameters for each event or sub-event including: site
(City, State, Convention Hall or Hotel); beginning and ending dates and
times; room assignments and confirmation letters; registration and
cancellation fees by registration type (early-bird, member/nonmember,
etc.) The module generates tickets, rosters, labels, and speaker/VIP
ribbons and badges.
The Exhibitor Management module lets users record, report, and manage exhibitors at
association events. The module interfaces with the Meetings
Management module for event information and can handle multiple
events concurrently. Users can define multiple parameters including: booth
rates, payment schedules, and cancellation penalties. The module
produces labels and rosters for the events in addition to Exhibitor
Directories and management reports.
The Subscription Management module lets users record, report, and manage
subscribers to your association publications. The module allows the definition
of any number of publications and subscription types. There is flexibility
in the setting up of various rate structures and terms for each
publication, providing the association with the ability to recruit new
readers and retain existing subscribers. The module lets users define
promotional campaigns and track their success. A full featured Circulation
Audit module is also available.
The Committee Management module lets associations maintain and report on committee
activity and the individuals within them. Three group levels may be
tracked: Committee, Subcommittee, and Task Force. The module can
track any number of committees with each committee having any number of
Subcommittees, and subcommittees can have any number of Task Forces. The
module tracks position and term of service, allowing for a continuous
history of committee appointments.
The Officer Management module provides a means to record, report, and manage
members that have held association office. For each individual, the module
tracks position and term of service, allowing for a continuous history of officer
The Insurance Claims module provides a means to record and track insurance claims.
The module records specific information about the insured, claimant, and
witnesses. The module also tracks medical visits and financial information.
The Sanctions module enables associations to sanction events held by member clubs
or similar organizations. The module records event information and generates
The Media Relations module provides associations with the ability to define media
contacts and media organizations, and classify them by area of interest and geographic
The Facility Management application provides asset management services to record,
report, and manage the various facilities and facility elements owned and/or managed
by the association. Each facility is defined in terms individual elements or components
to be managed (rooms, campsites, etc.). Each element is defined in terms of features,
rates, availability, and GL account. The application also includes a comprehensive
availability search and reservation booking capability.
The Continuing Education application is used to define Certification and Award criteria
and identify those individuals that qualify. The application also tracks individuals
that have been identified, nominated, and or received their accolade.