AM GUARD System Financial Modules
All of the Financial modules in AM GUARD obtain basic Individual and Organizational information
from the Central Data Base and are fully integrated with the other Financial Management
modules. When any module creates Accounts Receivable or Accounts Payable
transactions, the corresponding General Ledger transactions are automatically generated
by the system and immediately available for inquiry in the General Ledger.
The General Ledger can easily be tailored to compliment any organizational
structure. The data can also be imported into most popular spreadsheets.
The user may query, through the General Ledger, any financial transaction from Accounts Payable,
Accounts Receivable, Order Entry, Inventory Control, or Purchase Order prior to those
transactions actually being posted to the sub-ledgers. The General Ledger provides for: an
unlimited number of years detail; user defined balance types; powerful ad-hoc detail
account inquiry; and, user defined financial statement formats.
Accounts Receivable lets users customize customer profiles to fit
your organizations needs. The module features detail history, cash
receipts, sales and invoicing functions, lockbox procedures, and credit
card processing. The module provides flexible reports and customer
The Accounts Payable module allows for use of multiple checking and Accounts
Payable accounts, unlimited vendor detail history, flexible check processing,
multiple General Ledger distributions and 1099 processing. The module is fully
integrated with all of the Management Modules and financial activity pertaining
to overpayments and refunds are automatically updated in Accounts Payable so
the user may create payments.
Order Entry / Invoicing
Order Entry / Invoicing features the online input of orders with the ability to
produce quotations, invoices, picking tickets, and back orders. The module
can handle kits or groups of items. The system captures promotional
information enabling analysis of promotional campaigns. The module
automatically calculates freight charges and applicable discounts defined
in the Inventory Control module. Inventory is instantly updated
showing items committed via orders and eventually no longer in inventory
when items are shipped.
The Inventory Control module provides the organization with the ability
to gain control over inventory management with a host of effective
management reports. The system features a flexible item information
set-up, enabling the user to: define suppliers; customize pricing and
discounts based on membership type/status and customer type; define
special promotional discounts and volume discounts.
Purchase Order / Receiving
The Purchase Order / Receiving module enables organizations to gain control over the
ordering and receipt of goods and services. The module is integrated with Accounts
Receivable, Accounts Payable, and Inventory Control. Fixed Assets are also managed
by this module.
The Fund Raising module provides associations the ability to define Fund
Raising campaigns. Campaigns can include special events, such as a golf
tournament, via integration with the Meetings Management module to
track participants. The module can track multiple types of contributions
including pledges, cash, or non-cash donations.